TL;DR: GoodTime allows you to set the permission level of each of your users to limit the access they have within the tool. This article provides an overview of the access each user will have based on their permission levels as well as how you can set the permission level of your team members.
It is common for the following permission levels to be granted to the recruiting team members:
- Tool admin/Talent Operations/Onboarding Project Team = Super Admin
- Recruiting Coordinator = Admin
- Recruiters = Member
- Business Interviewers = No Permission (these users do not need to schedule)
How-to set the permission level of your team members:
Settings > Team > Select the person you want to give permissions to
Then Scroll to 'Permission' section > Select the appropriate permission level > Click 'Save' in top right corner
Overview of permission level access:
The following table provides an overview of the GoodTime 'Top Menu' features you can access by permission level:
| Permission Level | Super Admin | Admin | Member | No Permission |
| GoodTime Access / Top Menu Tabs |
Project Team | Coordinators | Recruiters | Interviewers |
| Help Centre (click on your profile icon to access). The one stop shop for all things GoodTime. GoodTime Academy, Setup, and How To | ✔︎ | ✔︎ | ✔︎ | ✔︎ |
|
Dashboard See all candidate activity / scheduled interviews by team. |
✔︎ | ✔︎ | ✔︎ | ✘ |
| +QueueAbility to +Queue a candidate | ✔︎ | ✔︎ | ✔︎ | ✘ |
|
Candidates Search by Job Name to use GoodTime's bulk scheduling feature for high volume roles |
✔︎ | ✔︎ | ✔︎ | ✘ |
|
Training Feature that allows you to grow your pool of qualified interviewers by creating training paths |
✔︎ | ✔︎ | ✘ | ✘ |
| MEET This link will allow you to jump to the standalone GoodTime MEET scheduling tool. MEET uses URL booking links for guests external to your ATS and internal meetings. MEET DOES NOT connect to your ATS. | ✔︎ | ✔︎ | ✔︎ | ✔︎ |
|
Insights Built-in data and reporting. * Note: Members can see saved reports if shared with them |
✔︎ | ✔︎ | ✘* | ✘ |
| Settings (see below for greater context) | ✔︎ | ✔︎ | ✔︎ | ✔︎ |
The following table provides an overview of the GoodTime Settings 'Side Menu' features you can access by permission level:
| Permission Level | Super Admin | Admin | Member | No Permission |
| GoodTime Access / Settings Side Menu |
Project Team | Coordinators | Recruiters | Interviewers |
| My Account Personal settings - note that interview settings are not locked by the user and can be adjusted through the 'Teams' tab by Admins | ✔︎ | ✔︎ | ✔︎ | ✔︎ |
| Company COMPANY WIDE IMPACT - Houses all of your integrations, calendars & company logo | ✔︎ | ✘ | ✘ | ✘ |
| Scheduling Templates - Base Templates Create and maintain core calendar invite templates for candidates and interviewers. Tend to align with your interview stages. | ✔︎ | ✘ | ✘ | ✘ |
| Scheduling Templates - Interview Templates Create, and maintain (including archive) interview templates that have role-specific parameters, such as interviewer panels, interview durations and feedback forms/scorecards. | ✔︎ | ✔︎ | ✘ | ✘ |
| Communication Templates - Email Templates Create and maintain (including archive) email templates intended for engaging with candidates from within the Gt scheduling workflow. | ✔︎ | ✔︎ | ✘ | ✘ |
| Interview Settings COMPANY WIDE IMPACT - features that are foundational and across company | ✔︎ | ✘ | ✘ | ✘ |
| Candidate Surveys The ability to create and send micro-candidate pulse surveys. | ✔︎ | ✘ | ✘ | ✘ |
| Jobs - Allows you to link Interview Templates with Jobs/Stages found in your ATS | ✔︎ | ✔︎ | ✘ | ✘ |
| Team Review and manage team members, adjust individual(s) settings, and make bulk updates to tag groups | ✔︎ | ✔︎ | ✘ | ✘ |
| Rooms Library of any existing rooms that may live on your Google/O365 Directory | ✔︎ | ✔︎ | ✘ | ✘ |
| Tag Manager Provides access to create, modify or delete both Tags & Tag Types | ✔︎ | ✔︎ | ✘ | ✘ |
| Brand Themes COMPANY WIDE IMPACT - Allows you to create new Branding Themes to support your Request Availability workflow with candidates | ✔︎ | ✘ | ✘ | ✘ |
| API Endpoints COMPANY WIDE IMPACT - If enabled this will house any custom tag API integrations sets up by your Dev/Eng Team (speak to your CSM for more context on how to access these endpoints) | ✔︎ | ✘ | ✘ | ✘ |
| SSO COMPANY WIDE IMPACT - If enabled this section houses your Single Sign On Integration | ✔︎ | ✘ | ✘ | ✘ |
| About This tab shows the Version, Browsers and Operating System you are currently on | ✔︎ | ✔︎ | ✘ | ✘ |