GoodTime Room Bookings 101
Last updated: October 16, 2026
GoodTime Hire room bookings let you add an available interview room when scheduling an interview, helping prevent last-minute room reschedules or swaps. GoodTime Meet supports in-person meeting links, but a Meet scheduling link does not automatically reserve or book a physical room. For a Meet appointment, arrange the room separately outside the Meet-link flow.
How does it work?
When your GoodTime Hire instance is created, we sync with your company directory (via Google Directory or O365) to pull in available, bookable rooms and corresponding room capacity. Super Admins and Admins can create tag groups for Rooms for easy booking at the time of scheduling.
Tag your Rooms
Go to Settings > Rooms > Type the room name in the search bar and click on it > In the side panel under Tags, type in the desired tag name > Click “Save” in top right corner
Tag your Rooms - Tagging multiple rooms
Go to Settings > Rooms > Check the boxes of the rooms you want to tag > Click the green tag button under the search bar > Type in the desired tag name > Click “Save” in top right corner
At the time of scheduling, search for a Room by tag or by name to add the Room to your interview schedule.
GoodTime will display rooms in purple that are free, and will call attention to any blocked rooms by highlighting the room in red.
Is room booking available to my company?
GoodTime Hire can sync available, bookable rooms from your organization directory so they can be added to interview schedules. This room-booking workflow does not apply to GoodTime Meet scheduling links. Meet supports in-person meeting links, but does not automatically reserve or book a physical room; arrange a room separately outside the Meet-link flow.
Who can see rooms?
In GoodTime: Only Super Admins and Admins can manage/tag rooms. Any team member who is scheduling can search for rooms and add rooms to interviews.
In Interviews: GoodTime will only display room names and room details to internal employees/interviewers. Candidates will never see room details.
What are some room booking best practices?
We highly recommend working with your Office Management/Internal Operations team to secure interview-specific rooms. This may help find available rooms faster.
Tag your rooms! As mentioned above, Tagging Rooms can help with resource management. For example, use a “phonebooth” tag to schedule phone or video screens, rather than booking a 6-person room.
Aim to keep your candidate in the same room for the duration of their interview. If this is not possible, keep a $Coordinator or $Recruiter copied on the invite to help the candidate navigate the office and room locations. Please note, Room changes are also visible in search results when using Schedule Now in GoodTime.
Book 2 rooms for global panels. If your candidate is in the Austin office, but your interviewer is in San Francisco, don’t forget to book a room for both attendees! This can be done at the template level or at the time of scheduling.
