Zoom - Waiting Room and Passcode Requirements
Last updated: February 26, 2026
Zoom requires that all meetings have a Passcode or a Waiting Room enabled.
Summary of Changes
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For meetings that do not have a Passcode or Waiting Room, a Waiting Room will be enabled by Zoom.
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You can customize the Waiting Room experience with an approved list of domains that can bypass the Waiting Room and directly join the meeting
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You can find meetings that are scheduled without a Passcode by pulling the following report
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For meeting join information, we are renaming “Passwords” to “Passcodes” to better align with its role of allowing people in a meeting
How this will affect scheduling in GoodTime
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If passcodes or waiting rooms are already enabled in your Zoom account, no further action needs to be taken. You can continue to use the Zoom variables provided in GoodTime.
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Step 1: Enable passcodes on a Company level.
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New meetings with passcodes shouldn't have waiting rooms.
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Existing meetings without passcodes will require waiting rooms.
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Step 2: Update Waiting Room Options
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You can update the waiting room settings on a Company Level to allow your own users to bypass the waiting room. This will allow anyone with your domain to enter the meeting and allow the candidate to join.
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If you do not have passcodes or waiting rooms enabled, we advise you to enable this setting prior to the Zoom update on 9/27.
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We strongly recommend that passcodes are enabled vs waiting rooms. Waiting rooms will require interviewers to be added as alternative hosts.
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When enabling passcodes, please do so towards the end of day, once interviews have already occurred for that day.
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Any future Zoom interviews created prior to passcodes being enabled will need to be updated.
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Steps to update in GoodTime for any interviews created prior to passcodes being enabled: Remove Zoom variable, click Update, re-add the Zoom variable, click Update (notify candidates/interviewers)
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No action needs to be taken for interviews created after passcodes is enabled.
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How to use Passcodes in GoodTime
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Once passcodes is enabled, you can continue to use the $Interview.Zoom.Link. The link will include an encrypted passcode within the URL which will allow the candidate to click on the link to access the Zoom interview without having to enter a passcode.
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$Interview.Zoom.MeetingPassword can be used along with the Zoom variable as seen below.
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$Interview.Zoom.Invitation will include all Meeting details typically seen when generating an invitation directly in your calendar. It will include meeting ID and passcode.
Zoom Invitation variable (example):
