This article provides an overview of the 'Lead Time' report within GoodTime's Insights Tab
- 'Lead Time' is defined as the time between when an interview is confirmed in a calendar and when the interview takes place.
- It can be useful to think of Lead Time as a proxy for the overall engagement of your interviewing team within your organization's recruiting processes.
- Lead Time is typically measured in days.
Lead Time Report in Detail
The 'Lead Time' Report provides you with a visual overview of the time it takes between when a candidate's interview is scheduled into a calendar and when the interview event takes place. This article provides greater context around those items you see listed on your Lead Time report within the GoodTime Insights Tab.
This report provides insight into the average time between when an interview is scheduled and when the candidate physically meets with your assigned interviewers. By default, this data is displayed in the graph as a daily average across all your roles from the past month. This is further presented in the table by Job (as listed in your ATS). Note: The table will dynamically update based on any filters you have applied. Also, note that the underlying data presented is refreshed daily so at any given time should be at most 24 hours old.
Date Range: On the top right of the graph you will see the date range picker. The default date range for the data presented on this tab is the past month. Based upon the quantity of data you have available within GoodTime you are able to extend the date range to provide a view of a larger time frame. Depending on how large your date range is, you will have access to different grouping options. For example; if looking at a month's worth of data you can graph daily or weekly. If looking at a year's worth of data you can graph weekly, monthly or quarterly.
Filter Options: on the top left of the graph you will see the filter field. The filter option field allows fo you to draw upon the basic filters you have within your GoodTime platform to further refine the data you wish to display. The most common filtering options are as follows:
- Coordinator: Filter by the GoodTime assigned Coordinator of each scheduled interview event. You can also use email addresses to assist in filtering by specific users/interviewers.
- #Tag: Filtering by a tag (or tags) will present only roles that used the listed tags as part of their scheduling process. Tags are completely customizable, so depending upon how your organization has structured your tags you may be able to conduct deep analysis of the Lead Times associated with specific roles and their tagged interviewers.
- Additional filtering options are on the roadmap for delivery at a later date. Any additional filtering options will be listed here as they become available.
AI Job Categories: GoodTime employs an AI NLP (Natural Language Processor) in order to assist in providing you with the ability to filter options by Job Category such as 'Engineering', 'Marketing', or 'Sales' (for example). This AI Job Category filtering is the first step towards real-time benchmarking that will allow you to compare the Lead Time of your own roles within a specific job category against GoodTime's broader customer base. Please note, when using an AI filter the table also updates to reflect those roles which our AI engine has grouped within the listed job category.
Exclude Weekends: At the top left of the table view is a toggle that allows you to exclude weekends (defined as Saturday and Sunday) from the tabulated data. This option has the effect of smoothing out your graphed data, but more importantly, allows for accurate comparison between roles whose lead times include weekends with those who do not.
Job Title: The Job title of the scheduled role is pulled from your Applicant Tracking System (ATS). Clicking the ▶︎ arrow to the left of the Job Title provides details of the specific ATS stage(s) captured as part of each specific role's Lead Time calculation.
Average Initial Lead Time: The time from when the interview was first confirmed to when it would occur initially. That is, this is a measure of the average Lead Time for the listed role before any Reschedules, Declines, or Updates occur.
Average Adjusted Lead Time: The time between the first confirmation and the actual occurrence of interviews for the listed role. If the listed role has undergone Reschedules or Updates due to interviewer declines this may extend the Lead Time.
Delta: Delta is a measure between the 'initial' lead time and the 'adjusted' lead time (if there is one). This difference between the original date of occurrence and the actual date of occurrence provides valuable insight into the engagement of your interviewer pool by role. Some teams may have very engaged interviewers who never reschedule, whereas other teams may have a tendency to always cancel interview events.
Total Interviews: This column offers a count of the number of interviews reflected in the Lead Time calculation for this listed role. This field provides valuable insight into the sample size used within the calculation. The larger the sample size (or number of interviews) the more accurate your listed Lead Time for the role will be as the impact of outliers are diminished as your sample size grows.
Reschedules: The number of interviews (out of total) that were rescheduled one or more times. If one interview was rescheduled three times, that counts as one rescheduled interview.
Reschedules %: The percentage of total interviews that were rescheduled one or more times.
Declines: Number of interviews that were declined by one or more interviewers.
Declines %: The percentage of total interviews that were declined by one or more interviewers.
Updates: The number of interviews (out of total) that were updated one or more times. If one interview was updated three times, that counts as one updated interview.
Canceled: The number of interviews (out of total) that were canceled.
Lead Time Launch Video: