Once the integration steps have been successfully completed, it’s very easy to start using Zoom Links anywhere in Interview Templates. To add the link to any variable enabled fields, simply type “$Zoom” and select “$Interview.Zoom.Link” to add a link.
Currently, we have the following Zoom variables available:
- $Interview.Zoom.Link - GoodTime will create a link in both internal and external calendar and enables one-click joining. The link will include an encrypted password within the URL which will allow the candidate to click on the link to access the Zoom interview without having to enter a password.
- $Interview.Zoom.Invitation - GoodTime will auto generate dial-in information and a password that the candidate and interviewers will need to use to join. It will include all Meeting details typically seen when generating an invitation directly in your calendar including the meeting ID and passcode.
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$Interview.Zoom.
MeetingPassword - GoodTime will will auto generate a password. If you need the password to be explicitly in the calendar, this variable can be used along with the Zoom variable as seen below.
You can use all 3 Zoom variables at the Base Template, Interview Template and individual Interview level. You can follow along with this video to create a new interview with a Zoom Password in GoodTime
Per interview, only ONE unique Zoom link will be created. So if the interview has multiple events inside of it, all events will receive the same Zoom link. This is so your candidate will not have to join multiple different Zoom meetings.
Adding a Zoom Link within your Templates
Note: Add the link to both your Internal and External Calendar Event Description boxes to share the link with your candidate and interviewers. These variables will be turned into a link once the template is used to schedule an interview. The RC or Recruiter's Zoom account must be active in order for this to work.
For Interviewer: Under Interview Panel
For Candidate: Under Candidate Calendar Event
Adding a Zoom Link on the Confirmation Page
You can also edit the same information on the confirmation page.
After creating a new interview through GoodTime, you can go to the newly created calendar events and see the generated Zoom meeting link.
Updating an Interview
- Video: Updating an interview to include a Zoom Password in GoodTime
- Step by step guide:
- Remove the current Zoom link from both the candidate and interviewer calendar invite
- Click Update
- Go back into the interview and add the $Interview.Zoom.Invitation and
$Interview.Zoom.MeetingPasswordvariables for the candidate and interviewer calendar invite - Click Update
Removing a Zoom Link
To cancel a Zoom meeting for an interview, all you need to do is remove all of the Zoom variables used in an interview and click Update. Remember: The Zoom variables can be used in multiple places, so it is important to review everywhere it can be used. Removing the Zoom variables will remove the Zoom meeting information from the interview and cancel the meeting created on Zoom.
Adding a Zoom Link to an existing interview
The same way you can add variables when creating an interview, you can also do when editing the interview. The only difference is after editing the interview, you need to click Update to trigger the Zoom meeting creation.